Use the Court as a Resource
If the subpoena requests documents that contain business trade secrets, a company can use the court as a resource to help protect the information. A court could order that those documents be marked confidential or that certain documents need not be produced because their value in the litigation is outweighed by the need to protect the businesses’ trade secrets.
There is no hard rule on how a court can respond to a company’s request for assistance upon receiving a subpoena. If a motion to quash the subpoena is filed, the whole subpoena could be thrown out if a good reason exists. A court’s ruling can be flexible and customized to fulfill the needs of the subpoenaed company and the parties to the lawsuit. A court may decide that a party to the lawsuit is only entitled to certain documents it is requesting in the subpoena, not all of them. It could be beneficial to have an attorney to file a motion and appear in court to get a court order to narrow the scope of the subpoena.
If a company is concerned with any documents containing privileged information, they should review all documents to determine which are privileged and withhold them from production. If thousands of documents are requested in a subpoena, it may take many hours for this review to take place. In some instances, a company can collect money for a privilege review from the party requesting the documents.
There is also the possibility that a court appearance may not even be necessary – an attorney could simply talk to the attorney who issued the subpoena to try and negotiate a more tailored response.
Be Careful Not to Waive Attorney-Client Privilege
A company should also ensure they are not waiving any attorney-client privilege by outright producing all documents requested in the subpoena. If a communication between the company and the company’s lawyer is produced to a third party, the attorney-client privilege can be destroyed. It is important to have advice from an attorney regarding when a privilege exists and how to maintain it.
In summary, there are many different actions available when a subpoena is received. Companies should consider engaging counsel to help them determine how to respond to a subpoena, what to produce and their options.